Loan of Artworks
Procedures, information, and documents related to your loan request
Every year, the Ny Carlsberg Glyptotek lends works to both national and international exhibitions. This is part of an important exchange of art.
The Ny Carlsberg Glyptotek only lends to exhibition venues and museums with security and fire prevention arrangements that fulfil all our requirements and where the works of art can be handled by trained staff. We do not lend works to private individuals.
All questions regarding loans should be directed to Registrar Christina Collet Hvolgaard; Ny Carlsberg Glyptotek, Dantes Plads 7, DK-1556 Copenhagen V
E-mail: chrc@glyptoteket.dk.
In order to borrow a work, a written application must be provided with the following information:
- Title of the work, artist, title, year and inventory number
- Exhibition dates
- Concept for the exhibition with a statement of the artistic purpose of the exhibition
- A facility report (which is to be found further down this page)
- A floor plan of relevant exhibition halls and access routes, where types of security and certification are indicated
We cannot start processing your application until we have received all of the above-mentioned documents and information.
Documents to assist you with your application can be found further down this page.
Timeline for Processing a Loan
For international loans, we must receive the loan request no later than 12 months prior to the exhibition opening.
For national loans, we must receive the loan request no later than 6 months prior to the exhibition opening.
Up to 3 months prior to the exhibition opening, you can make changes to which works you would like to borrow and how long the works will be on display.
No later than 3 months prior to the exhibition opening, we must have the signed contract and know when you need the artwork to be available. All costs for artwork preparation and administration must also be paid.
1 month before expected transport, we must have received proof of insurance for the loan.
14 days before the work is to be transported, the transport agreements must be approved. The work must be transported in a climate-controlled vehicle where the temperature and humidity can be controlled from the driver’s cabin. You arrange the transport in collaboration with an approved transport agent (MTAB or Hizkia).
The earliest you can receive the artwork is 14 days prior to the exhibition opening.
14 days after the exhibition closes, the artwork must be returned to us.
Costs of Lending
Danish exhibition venues and museums do not pay to borrow works from the Ny Carlsberg Glyptotek. However, there may be costs for necessary preparation and conservation of the works.
Regardless of whether you come from a Danish or foreign museum or exhibition center, you must pay the costs of insurance for the works you borrow and the transport costs. In addition, you must also cover the costs of a courier. This includes transport, hotel accommodation and catering. The standard for this is stated in the terms and conditions for the loan of artworks.
No administration and handling fees are charged for loans for national exhibitions. However, expenses for any necessary preparation and conservation of the works must be paid.
For international loans, a standard fee of DKK 6250 (+DKK 1000 per work) is charged to cover administration and handling in connection with the respective loan. Other costs may be required in connection with the preparation, conservation, and handling of a loan. All costs are agreed upon before the loan agreement is signed. If a loan is cancelled less than two months before the exhibition opening, these costs will still be charged.
All insurance costs for the respective works and all transport costs (including courier costs) are also borne by the borrower.